How to Password Protect a Microsoft Word Document

This wikiHow teaches you how to lock a Microsoft Word document with a password. You can do this on both Windows and Mac versions of Microsoft Word, though you cannot password-protect a document from within OneDrive.

EditSteps

EditOn Windows

  1. Open your Microsoft Word document. Double-click the Word document that you want to protect with a password. The document will open in Microsoft Word.
    Password Protect a Microsoft Word Document Step 1 Version 4.jpg
    • If you haven’t yet created the document: open Microsoft Word, click Blank document, and create your document before continuing.
  2. Click . It’s a tab in the upper-left corner of the Word window. Doing so will open the File menu.
    Password Protect a Microsoft Word Document Step 2 Version 4.jpg
  3. Click the tab. You’ll find this at the top of the column of options that’s on the far-left side of the window.
    Password Protect a Microsoft Word Document Step 3 Version 4.jpg
    • If nothing happens when you click Info, you’re already on the Info tab.
  4. Click . It’s a lock icon below the document’s name near the top of the page. A drop-down menu will appear.
    Password Protect a Microsoft Word Document Step 4 Version 4.jpg
  5. Click . This option is near the top of the drop-down menu. Clicking it prompts a window to open.
    Password Protect a Microsoft Word Document Step 5 Version 4.jpg
  6. Enter a password. Type the password that you want to use into the “Password” text field in the middle of the window.
    Password Protect a Microsoft Word Document Step 6 Version 4.jpg
  7. Click . It’s at the bottom of the pop-up window.
    Password Protect a Microsoft Word Document Step 7 Version 4.jpg
  8. Re-enter the password, then click . This will confirm your password choice. Once you close the document, no one will be able to re-open it without typing in the password.
    Password Protect a Microsoft Word Document Step 8 Version 4.jpg
    • You can still delete the document without opening it or entering the password.

EditOn Mac

  1. Open your Microsoft Word document. Double-click the Word document that you want to protect with a password. The document will open in Microsoft Word.
    Password Protect a Microsoft Word Document Step 9 Version 4.jpg
    • If you haven’t yet created the document, open Microsoft Word and create your document before continuing.
  2. Click . This tab is at the top of the Microsoft Word window. Clicking Review prompts a toolbar to appear below the row of tabs at the top of the window.[1]
    Password Protect a Microsoft Word Document Step 10 Version 4.jpg
  3. Click . It’s a lock-shaped icon on the far-right side of the toolbar. A pop-up window will appear.
    Password Protect a Microsoft Word Document Step 11 Version 4.jpg
  4. Enter a password. Type a password into the “Password” field at the top of the window. This will prevent people from being able to open the document without first entering the password.
    Password Protect a Microsoft Word Document Step 12.jpg
    • If you want to prevent people from modifying the document, type a password into the bottom text field on this window.
  5. Click . It’s at the bottom of the pop-up window.
    Password Protect a Microsoft Word Document Step 13.jpg
  6. Re-enter your password(s), then click . This will confirm your password choice. Once you close the document, no one will be able to re-open it without typing in the password.
    Password Protect a Microsoft Word Document Step 14.jpg

EditTips

  • If you choose to add a password for both opening and modifying a document on Mac, make sure that you use a different password for each option.

EditWarnings

  • If you forget your password, you won’t be able to recover the document.

EditRelated wikiHows

EditSources and Citations

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